The live event operating system

Every moving piece of your event. One helm.

Registration, scheduling, scoring, vendors, volunteers, and payouts: Helm runs the operations behind pow-wows, tournaments, and festivals, so your committee can run the event.

Explore the live demo Watch the 60-second tour
PSP26 · SAT 12:00 GRAND ENTRY · 96 DANCERS CHECKED IN · 14 VENDORS OPEN · ARBOUR STAGE LIVE
Helm dashboard showing a live pow-wow weekend: schedule, registrations, tasks, and vendor status on one screen
Where Helm comes from

Helm wasn't designed in a boardroom. It began as the internal operations system of a working music festival, built on real radios-and-clipboards weekends, then shaped into a product. Every module below earned its place by surviving an actual event day.

What Helm runs

The whole weekend, from setup to settlement

These aren't mockups: every screen below is Helm running a full demo event.

Registration screen listing dancers and drum groups with categories
Register

Registration

Dancers, drum groups, teams, artists, with categories, divisions, and contact details attached to every entry.

Run-of-show schedule from grand entry to closing
Schedule

Run of show

From grand entry to teardown: one schedule the whole committee sees, updated live as the day moves.

Operations board with tasks and assignments
Operate

Operations board

Tasks, assignments, and incidents on a board that keeps working when Saturday gets loud.

Vendor and sponsor management pipeline
Vendors

Vendors & sponsors

Applications, fees, pipeline, and placement for every booth and every backer. No spreadsheet forks.

Volunteer roster with roles and shifts
Crew

Volunteers

Roles, shifts, and check-ins handled in the open instead of an 11 p.m. phone tree.

Event handbook: living operations manual generated from event settings
Reference

Event handbook

A living operations manual that pulls from your real settings, so the binder is never out of date.

Three editions

Same helm, tuned to your event

Each edition ships with the vocabulary, workflows, and roles of its world, not a generic template with your logo on it.

Flagship

Pow-Wow

Dancer registration by category and division, drum rotation, judging, prize payouts, and grand entry scheduling, built with the protocols of the arbour in mind.

See the live demo → Read the market brief →
Edition

Tournament

Teams, brackets, referees, and live scoring: registration through finals without the binder of printouts.

In development
Edition

Festival

Artists, stages, vendors, and crews across a multi-day site. The original Helm, where the platform was forged.

In development
Sixty-second tour

See Helm move

Walk the floor

Poke around a real, running event

Prairie Sky Pow-Wow is our fully-loaded demo: a fictional two-day competition pow-wow with dancers, drums, vendors, volunteers, and a live schedule. Open it and click anything.

Open the demo site Book a guided walkthrough

All demo data is fictional by design.

Site map view of the Prairie Sky Pow-Wow demo grounds
Pricing & how it works

Per event. No contracts. No surprises.

You pay for the events you run, in Canadian dollars. Here's the whole process, start to finish.

1

See it on your event

Walk the live demo yourself, or book a walkthrough and we'll show Helm working on an event shaped like yours.

2

We set it up

Dates, categories and divisions, committee accounts, vendor forms: your event arrives ready to use, not as an empty shell.

3

Your committee runs it

Registration through Grand Entry through payout sheets, all in one place the whole committee can see.

4

We're there on the weekend

Real support through your event days, not a ticket queue you hear back from on Tuesday.

Starter $150 per event

Single-day community pow-wow or a first event on Helm.

  • Unlimited committee & volunteer accounts
  • Dancer & drum registration
  • Run of show & Grand Entry schedule
  • Volunteers, tasks & operations board
  • Email support
Request a walkthrough
Community $400 per event

A full weekend with vendors, feast, and giveaway.

  • Everything in Starter
  • Vendors & market management
  • Feast, protocol & Elder logistics
  • Living event handbook
  • Priority support
Request a walkthrough
Contest $1,000–$3,000 per season

Contest pow-wows with prize money on the line.

  • Everything in Community
  • Categories, divisions & judging point sheets
  • Tabulation & results
  • Prize payout sheets & drum stipends
  • On-call support through the weekend
Talk to us to scope it

Same platform, priced for tournaments and festivals

The tournament and festival editions run on the same 60+ modules, configured for your event. Flat per-event pricing here too: no per-team fees, no percentage of your gate.

Tournament $600 per event

A weekend sport tournament, any code.

  • Team & player registration
  • Brackets, seeding & live scoring
  • Referee & official scheduling
  • Team portals & multi-venue scheduling
  • Email support, on-call on game days
Request a walkthrough
Tournament Season $1,500–$4,000 per season

Leagues and circuits that run all year.

  • Everything in Tournament
  • Standings across the season
  • Recurring venues, teams & officials
  • Season-long stats & records
  • Priority support
Talk to us to scope it
Festival $1,500 per event

A community music or cultural festival weekend.

  • Vendors & market management
  • Stages, run of show & artist logistics
  • Volunteers, tasks & operations board
  • Site radio (push-to-talk) & incident log
  • On-call support through the weekend
Request a walkthrough

Prices in CAD. One event, one price. No per-dancer fees, no per-team fees, no percentage of your gate. Referred by a Helm partner? Mention them and they get credit; you pay the same.

For committees & investors

The pow-wow market, sized and sourced

A one-page brief on why purpose-built pow-wow software is overdue, with a narrated audio version you can listen to in five minutes.

Read the brief
Talk to us

Bring Helm to your event

Tell us what you run and we'll show you Helm working on an event like yours. Per-event pricing starts at $150.

We reply within two business days. No newsletter, no drip campaign.

Partner program

Know the organizers we should meet?

MCs, referees, promoters, sound techs: if you're connected to the live event world, earn a commission introducing Helm to your network.

About the partner program